Estimator — Commercial HVAC Projects

Authority HVAC is a company that knows you have to treat your employees right in order to treat your customers right. We are a leader within the $1B multi-site HVAC category, proudly serving some of the largest retail chains in the U.S. Our company culture is built on long-term vision, ethical behavior, respect, and hard work.

We perform light commercial preventative maintenance, repairs, and unit replacements in California, Arizona, Nevada, Texas, and Florida, maintaining over 7,000 store locations nationwide. We value people with a growth mindset, resiliency, and personal drive — and we invest in our employees through training, technology, and a culture that rewards doing things the right way.

We’re looking for a detail-oriented Estimator to support our multi-market operations by preparing accurate, timely, and competitive proposals for HVAC service and replacement projects. This is a hands-on, data-driven role that connects the dots between field operations, vendors, and customers to ensure every project starts on the right foot.

What You’ll Do

• Prepare cost estimates for repair, replacement, and retrofit projects across all markets.
• Submit quotes to customers through their preferred platform.
• Review scopes of work, service reports, and site data to develop accurate proposals with limited information. 
• Gather and evaluate quotations from vendors and subcontractors; identify unique requirements and incorporate them into pricing. 
• Work closely with Area Service Managers, Project Managers, and the Parts Department to align equipment selections, lead times, and labor forecasts. 
• Create and issue purchase orders for approved work in coordination with Procurement.  
• Communicate with customers and internal teams to ensure all parties remain informed of estimate status and progress. 
• Support internal process improvement by identifying opportunities for cost savings, better communication, and faster turnaround.

• 2+ years of experience estimating commercial HVAC service, retrofit, or construction projects.
• Strong understanding of HVAC systems, components, and design principles. 
• Strong working knowledge of industry software platforms (e.g., NetSuite, BuildOps, Microsoft Office Suite)
• Working knowledge of major distributor and manufacturer online platforms (e.g., Carrier, Trane, Lennox, Johnstone, Ferguson, etc.). 
• Excellent written and verbal communication skills. 
• Strong organizational and problem-solving abilities with a high attention to detail. 
• A collaborative, growth-minded attitude and willingness to learn.